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There are numerous work order software packages on the market, many of them tailored to specific markets such as Maintenance work orders, IT work orders, Repair work orders and service dispatch work orders. Admittedly, if you process a significant number of work orders each day, a template based system may not be ideal. But, even at that volume, it can get difficult to keep track of the status of each work order.

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Our free work order forms are great for companies and departments that only process a few work orders per day. Modifying the Work Orders for Internal Use It's also a good idea to save a backup of your customized blank work order template. Tip: After your company specific information has been entered, you can save your customized spreadsheet as a template file (.xlt) so that you have ready-access to a pre-populated work order when you need it, without worrying about accidentally modifying the original work order template. You should change the label to "Discount" or something that describes what the charge is for.

Other: The last field before the total can be used for including a discount or other types of charges.

The tax is then calculated by multiplying the Taxable amount by the Tax Rate.

Taxable: The basic work order template calculates the sum of the amounts that are taxable using a SUMIF function.

The advanced work order template lets you set a different tax rate for labor and materials.

Tax Rate: Consult your local and state tax laws to determine how labor and/or sales should be taxed.

Taxed: The basic work order form includes a column for indicating (by entering an "x") which line items are taxable.

Qty (Quantity): This column can be used to enter the number of hours or amount of parts or materials used for the job.

In the Advanced work order form, you can enter a short general description, followed by a more detailed description that might identify the brand/make/model of the item to be serviced.

Job: A description of the issue or job with enough details to complete the job.

You should indicate on your work order form that all correspondence should include the WO #.

W.O.#: A unique Work Order number used to identify the job.

Ship To: The name and address where the finished products will be shipped to.

This information is usually tied to a specific Customer ID, while the Ship To field may be different.

Bill To: The name and address of the customer that will be billed for this work.

: Enter your company name and/or insert an image for your logo.

Below are descriptions of some fields used in work orders:

There are only a few cells that contain formulas that you should be careful not to mess up (such as the line totals, subtotals, tax calculation, and grand total). Everything in the work order is fully customizable. Using the Work Order FormsĪny value within is meant to be replaced with your company or customer's information. It is modeled after our service invoice template. It includes a place for pre-approval and separate areas for labor and materials that can be taxed separately. The advanced work order form shown on the right is great for larger, more detailed jobs. It is modeled after our free quote template. The basic work order form template shown above is great for smaller jobs or putting together a work estimate or quote. See our purchase order form if you'd like to create a sales order.

Are you responsible for keeping track of software compliance and computer hardware? – try Vertex42's Software Inventory Tracking template – a great way to get your software inventory in order.Each work order is fully customizable and geared mainly towards service, repair and maintenance work.

Looking to track fixed assets such as equipment, hardware and furniture, check out Vertex42's Asset Tracking Template – a simple solution for equipment tracking.

Use the Suppliers (view screenshot) worksheet to keep track of supplier contact information.

Print inventory labels using the Label (view screenshot) worksheet.

Use the status field to track the life cycle of a part from pre-production through obsolescence.Make sure to include both internal and external part numbers so items can be easily and correctly identified.

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Once collected, update your Inventory Control Sheet.

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Use the physical Count Sheet (view screenshot) for manual inventory audits.

To decrease surplus inventory keep the reorder levels as low as possible without jeopardizing production or sales. The Inventory Control sheet will highlight reorder levels when it is time to reorder.Use the main Inventory Control worksheet (see screenshot above) to keep track of locations, minimum stock levels, in stock inventory, parts on order and parts on backorder.Vertex42's Inventory Control Template will help you get your inventory program started - including reducing surplus inventory and processing inventory updates.